Customer Invoices in Workday - Attachments will be Required starting July 1st
Starting July 1st, an attachment will be a required when you Create a Customer Invoice in Workday.
The Customer Invoice is essentially a deposit ticket for funds going to the bank, or in some cases received into the bank account. Therefore, it is important to have supporting documentation related to the deposit/receipt of funds attached. Many times questions arise about where the funds are being directed via the ORG/GIFT/Project fields or Revenue Category chosen on the Customer Invoice. Attaching backup may help answer some of those questions.
1. At the very least, please scan and attach a copy of the Check to the Customer Invoice.
2. If sending Cash for deposit, please attach documentation from #3 which would be helpful.
3. Attach any documentation that would be helpful in the Approval process of the Invoice:
a. Remittance information that may accompany a check – i.e. list of students related to the payment.
b. An invoice created for which you have received payment.
Documentation related to the event for which you may have collected cash – i.e. bake sale flyer.
Related Web Site : https://wiki.fairfield.edu/download/attachments/75464787/New%20Requirement%20for%20Create%20a%20Customer%20Invoice%20in%20Workday.pdf?version=2&modificationDate=1624539178782&api=v2
For more information, contact Gina Costa, Bursar / X4191 / Bursar@fairfield.edu